Venue Questions You Should Always Ask Before Booking

Choosing your wedding or event venue is one of the biggest decisions you’ll make during the planning process. The right venue sets the tone, defines the atmosphere, and ensures your day runs smoothly. But with so many options out there, how do you know you’re asking the right questions before signing a contract?

To help, we’ve compiled a list of the 20 most important venue questions you should always ask - and why the answers matter.

The Essentials: The First 10 Questions

1. What dates are available in my preferred season?

Venues book up quickly, especially for popular spring and fall weekends. Asking about availability upfront helps you manage expectations and can guide you in setting a firm date.

2. How many guests can the space accommodate?

Capacity matters - not just for comfort, but also for safety and flow. You’ll want to know how many people can fit comfortably for a seated dinner, cocktail-style reception, or both.

3. What’s included in the rental fee?

Some venues are “all-inclusive,” while others provide a blank canvas. Always clarify whether items like tables, chairs, linens, setup/cleanup, lighting, or audio/visual equipment are included - or if they’re an additional cost.

4. Are catering and bar services in-house, or can I bring my own vendors?

Food and beverage often make up the largest portion of your budget, so flexibility here is key. Some venues require you to use their preferred caterer, while others allow you to choose your own.

5. What are the décor and vendor restrictions?

Want hanging florals or an open flame? Some venues have rules about decorations, music volume, or outside vendors. It’s better to know upfront than be surprised later in the planning process.

6. What’s the parking situation?

Ample, convenient parking is a must - especially for out-of-town guests. Ask about on-site parking, valet options, or nearby lots.

7. What audio/visual or lighting capabilities are available?

In 2025, couples are looking for venues with high-tech capabilities to make their event unforgettable. Ask whether the venue offers built-in lighting, sound systems, or screens for slideshows and video presentations.At Riverview Centre: Our event center is equipped with fully customizable LED lighting throughout the ceiling and columns, plus modern A/V systems - so you won’t have to rent outside equipment for a polished experience.

8. What’s the backup plan for bad weather?

If the venue has outdoor spaces, make sure there’s an equally beautiful and functional indoor option in case of rain or extreme temperatures.

9. How long do I have the venue on event day?

Time is a hidden factor that can impact your budget. Clarify how many hours are included in the rental, whether you can add extra hours, and what setup/breakdown time is allowed.

10. Who will be my point of contact?

Knowing who’s in charge on the day of your wedding or event is crucial. Some venues provide an in-house coordinator, while others leave logistics up to you or your planner.

11. What is the payment schedule and cancellation policy?

Protect yourself financially by understanding the deposit, balance due dates, and what happens if you need to cancel or reschedule.

12. Is there a minimum spend requirement for food, beverage, or rental?

Some venues require a minimum investment to secure the space. Knowing this upfront prevents surprises when budgeting.

13. What time can vendors begin setup, and when must cleanup be completed?

Logistics are everything. Clear expectations around setup and breakdown keep your event running smoothly.

14. Are there bridal suites, groom’s lounges, or private prep areas available?

Getting-ready spaces add convenience, comfort, and plenty of photo opportunities before the ceremony.

15. Does the venue provide security or require you to hire it separately?

For larger events, security may be mandatory. Make sure you understand what’s required.

16. Is the venue wheelchair accessible and ADA compliant?

Accessibility ensures that every guest feels welcome and comfortable.

17. Are there noise restrictions or curfew limits for music and events?

Some venues have neighborhood or city ordinances that limit how late or how loud your celebration can go.

18. What’s the policy on alcohol - can we bring our own, or must we use your bar service?

Liquor policies vary widely and can affect both cost and flexibility.

19. Are there any hidden fees (service charges, overtime fees, cleaning fees, corkage, etc.)?

A transparent contract helps you avoid surprise expenses after the big day.

20. What accommodations are available nearby for out-of-town guests?

Knowing where your guests can stay - whether it’s a hotel block or boutique options nearby - makes your venue more convenient and appealing.

Why These Questions Matter

Asking the right venue questions ensures there are no surprises on your big day. It helps you budget realistically, match the space to your vision, and feel confident in your choice.

At Riverview Centre, we believe transparency makes planning easier - and we’re always ready to walk couples and clients through these questions during a tour.

Ready to start the conversation? Schedule a visit with us today and see how Riverview Centre can bring your celebration to life.